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Job Details: Document Controller

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ReferenceJRAX3919
RecruiterMcNicholas
Industry SectorDocument control, Rail Safety, Quality, Environment jobs
SalaryNegotiable
Town/City*
(Required for Job Alerts)		Stratford
LocationsLondon, Rail jobs in UK
Contract TypePermanent
Date Posted17 August 2010

Job Description
Role Title:

Interim Document Controller (Approximately a six week assignment)
Brief overview
of the role and project:
To develop and establish a full document control system covering document production, numbering, issuing and correspondence tracking, initially for the 25Kv Rail Contract, then further across the Rail Division as directed.
Accountabilities

Develop a system to record the production and development of documentation within the contract demonstrating who undertook what activity at what stage.
Ensure that when documents are due, authors and approvers are prompted in a timely fashion to meet contractual timescales where necessary.
Provide an escalation facility where Contract employees with responsibilities for document production or approval do not act in a timely fashion or where errors are routinely uncorrected.
Ensure that all correspondence from the Client is retained in a suitable filing system, indexing as appropriate to ensure easy retrieval.
Escalate where Contract Employees routinely fail to provide copies of correspondence to / from the client or internally for tracking purposes.
Ensure that all correspondence received from the Client is brought to the attention of relevant Contract Employees as required in a timely fashion.

Critical Success Factors

All documents have a history of development.
All correspondence and responses are logged in a manner that enables easy retrieval.
No documents are sent to the Client without correct authorisation once systems are established.

Interim Document Controller (Approximately a six week assignment)
Author:
Bill Bircham
To develop and establish a full document control system covering document production, numbering, issuing and correspondence tracking, initially for the 25Kv Rail Contract, then further across the Rail Division as directed.
Date Updated:
22-09-08

Knowledge & key skills

Essential:

In-depth understanding of filing system requirements.
In-depth understanding of documentation control requirements
A high level of competence using standard MS Office applications, including MS Outlook.
Competent in use of MS Visio to develop process maps that others may follow.
Ability to communicate in an effective manner both internally and externally using written and oral methods.
Able to work in a high pressure environment where speed of response is a critical factor.
Ability to deal with conflict situations

Desirable

Experience of Sharepoint document environment.
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